Effectiveness of monitoring and evaluation systems on project implementation: a case study of Adra, Somalia

Abstract

Monitoring and evaluation (M&E) systems form the backbone of effective initiative management in ADRA. These systems, integral to the project or program management cycle, serve as fundamental tools for assessing and improving the impact of various endeavors. This immediate feedback enables managers facilitate necessary adjustments to optimize outcomes. Despite the recognized importance of effective monitoring and evaluation in achieving project success, a distinct gap persists in Somalia, evidenced by instances of project failure despite active M&E efforts. The current study explores the efficacy of M&E system employed by the Adventist Development and Relief Agency (ADRA) in Somalia. The specific objectives of the study were; to assess the capacity of ADRA's Monitoring and Evaluation team to optimize project planning and resource allocation, examine the impact of Monitoring and Evaluation Systems on the daily implementation and management efficiency of ADRA projects and to explore the relationship between the capacity of ADRA's M&E team and the overall successful completion and performance of projects in Somalia. To achieve this, the researcher was guided by result based management theory (RBM). The study employed mixed method research design, incorporating both qualitative and quantitative techniques. The study employed a combination of stratified and purposive sampling methods to select both ADRA's projects and participants. Data was gathered using questionnaires, interviews, and document analysis. The data was analyzed using SPSS version 24, where descriptive statistics was used to find the mean, deviations and percentages, and thereafter present the findings in tables and percentages. The key findings of the study indicated that the current M&E systems fail to provide timely, specific, and actionable information, hindering effective project management. Furthermore, the relationship between the M&E team’s capacity and project success is negatively impacted by ineffective communication, indicating a need for targeted skill development and enhanced support for the team. The study concludes that ADRA’s M&E team needs substantial improvement in data analysis, risk management, and communication to enhance project planning and resource allocation. The study recommends that that ADRA invests in targeted training for data analysis and risk management. This will lead to better project outcomes, efficient resource allocation, and enhanced project sustainability, thereby increasing the impact of humanitarian initiatives.